ASD Facility Rental Request

1. The request for school facilities shall not interfere or conflict with the educational programs.

2. The possession or use of alcohol, tobacco, and narcotics shall not be permitted within 1,000 feet of any school facilities, or property.

3. Shoes with cleats or plates are not permitted in school buildings. Props & supplies must be approved.

4. Renter must provide two adult activity supervisors who will be on the premises during the entire rental period. These renter-designed supervisors shall be responsible to see that all building rental rules, regulations, and laws are adhered to by participants and those attending; any violations will be reported to the school representative who will notify school administration. The adult activity supervisor will be available to resolve any issues that arise during event or may be reported by school representative. (Principal or District Administration may require multiple activity supervisors.) A representative of the school district, usually a custodian, will be present on the school property the entire time period whenever an authorized activity is taking place, will secure the building, and will report violations. If the custodian is pulled away from duties excessively, additional charges may be levied. The ASD or representative is not responsible for any criminal activity that takes place during the activity.

5. Whenever the rules and regulations have been violated, the school, with the approval of District Administration, may revoke the permit to use the facilities and refuse to consider future building rental agreement permits.

6. All facility rental agreements/permits are for specific facilities and hours. It is the responsibility of the applicant to see that unauthorized portions of the properties are not used and the premises are vacated as scheduled.

7. The district assumes no liability for personal injury of property damage. Persons or organizations using any part of the school properties are required to obtain public liability insurance. District insurance protects only the District. In some circumstances a rider may be added to an individual’s homeowners insurance. Groups or individuals work directly with the vendor to obtain a Certificate of Insurance. The Certificate of Insurance must list Alpine School District as an additional insured. Additional information can be found at alpineschools.org.

8. Additional fees may be levied equal to the actual replacement, repair, or clean-up cost for any loss, damage, or condition resulting from any activity above normal wear and tear. Any custodial clean up above normal wear and tear will be billed at one and a half times the regular rate.

9. Persons or organizations using the school premises, including a stage or stage equipment, shall not remove or displaced furniture or apparatus, including lights, curtains, ceiling balance, counter weights system, or switchboard except when under the direct supervision of the designated school employee. Where the stage is to be used, full details of equipment and personnel needed must be furnished with the application.

10. All functions shall close by 10:30 p.m., unless special permission is secured in advance from the principal.

11. All fees and any wages for district personnel need to be submitted with the application. Payments should be made no less than 10 business days prior to rental or they will incur a late fee equal to 10% of the rental fee. If additional charges are levied by the school or district, they are due within 10 days of being invoiced.

12. If the event is sufficient in size, an hourly rate may be added to fees for administrative aid, at the discretion of the principal or District Administration. This may be an assistant principal or other administrator. See schedule for current rate.

13. Persons or organizations using any ASD school facility or grounds must abide by all current State and County COVID-19 Health Guidelines.

14. Facility rentals used for athletic activities for students agree to abide by 53G-7-804, by not prohibiting a student required to wear a uniform, from wearing religious clothing with the uniform, or under / with the uniform while not substantially covering the uniform, consistent with the student’s religious or moral beliefs, and/or allowing them to cover parts of the student’s body that are not covered or concealed by the uniform.

Indemnity
I, the undersigned, on behalf of myself and my organization/group/company, undertake and agree to indemnify, hold harmless and at the option of the Alpine School District (the “District”), defend the District and any and all of its Board, officers, directors, agents, representatives, employees, assigns, affiliates, and successors in interest from and against any and all suits and causes of action, claims, charges, costs, damages, demands, expenses (including, but not limited to attorney’s fees and cost of litigation), judgments, civil fines and penalties, liabilities or losses of any kind or nature whatsoever, for death, bodily injury or personal injury to any of my or my organization’s/group’s/company’s/persons, employees, agents, and volunteers, or damage or destruction to any property of either party to this agreement, or third persons in any manner arising by reason of or incident to utilization of any District facility or property (whether real or personal) on the part of the employees, agents, affiliates, representatives, patrons, residents, and individuals in any way connected with the use of the District’s facilities and property except for the sole negligence of the District, or its Board, officers, agents, representatives or employees.

Insurance
I shall furnish evidence of the following coverage to the District prior to the commencement of the utilization of the facilities and/or property.

General Liability Insurance: evidence of general liability insurance including contractual liability, personal injury, premises and operations, and broad form property damage. Such insurance shall provide for a one million dollar ($1,000,000) each occurrence and three million dollar ($3,000,000) general aggregate limit. Evidence of requested insurance should clearly show Alpine School District (575 N 100 E, American Fork, UT 84003) as the certificate holder and as additional insured.

Signature
I, for and on behalf of my organization/group/company, have carefully read and understand the contents of the foregoing language, and I and my organization/group/company specifically understand and intend it to cover any and all use of the Alpine School District’s facilities and property by employees, volunteers, patrons, residents, and all others authorized by me or my organization/group/company.